Whether you are relocating to a new city, buying a vehicle from another state, or planning to send your automobile overseas, shipping your car demands considerable caution. Choosing a reliable automobile transport company is of utmost importance and so is having the right documents. The lack of proper documents could delay or complicate the car transportation process. So, what documents are necessary for shipping a car?
In this guide, we will walk you through various policies and documents required to car transport accompanied by best practices for a seamless process. In addition, we will show you how 1st Car Shipping will help you ensure that your process for car shipment is smooth and hassle-free.
Vehicle Title or Ownership Proof
The document of your vehicle’s title stands of utmost importance when it comes to shipping your car. It acts as evidence that you possess your vehicle legally and that you have the authority to ship it. Here’s what you should know:
- Understanding the Vehicle Title
The vehicle’s title serves as a document that substantiates ownership of your vehicle. It contains various information including the make and model of the automobile, Vehicle Identification Number (VIN), and the owner’s name. The title works as confirmation that you possess the right to shipping the vehicle.
- Is it Necessary for Me To Submit The Original Title?
In case, the vehicle payment has been cleared on your end, then you will have to submit the original title. However, in case it is financed, you might need to receive the go-ahead from your lender first. Some states may also accept a copy of title, therefore, make sure to consult with the shipping company or the local authorities regarding their specific protocols.
Submission of Insurance Documents
Having proof of insurance while shipping your car guarantees that your vehicle can be accounted for during transport. Most for-a-fee auto transport companies will have some form of insurance, however, it does not hurt to check if it meets your expectations.
- Insurance Obligations
Car bearing transporting companies expect to be presented with proof of insurance for the vehicle bearing auto license plates. The insurance should offer coverage for damages that will incurred during transport irrespective of whether it is an accident or some form of malfeasance. If you are planning to ship high value vehicles or do cross border shipments with them, it might be prudent to consider some extra insurance coverage.
- Make Sure Your Insurance Policy Is Current
Check if the current auto insurance policy in place with your transport and forwarding company has limitations on car shipping. If it does, the transport company may offer additional coverage. However, ensure that you understand every stipulation of the contract so that you are not caught off-guard by certain conditions.
With us at 1st Car Shipping, we have a variety of packages for auto-shippers looking to insure their vehicles while on transit.
Photo Identification
A photo identification is scoped out for the individual during the identity verification processes of a car shipment. As with all shipping companies, an individual must present a photo ID in a bid to verify ownership and authorization on the vehicle in question. For this, you will need the following:
- Your Government Approved ID
Most shipping and transport companies prefer ids issued by the governmental agencies such as a drivers license or passport. These documents can be used to confirm authorization if presented for shipment arrangements.
- Importance to Transport Companies
Photo identity documents help mitigate fraudulent transactions in shipping services. It ensures documentation on file is correct and serves as identity verification at the hands of a picker or verifiably documented ushers at delivery points.
Bill of Lading (BOL)
This document also aids in vehicle tracking as it is almost irrefutably possible to ship without documentation accompanying the vehicle. Therefore, it is crucial for vehicle safety while being shipped and for delivery confirmation at remote locations.
- Is your vehicle covered for damages while in transit?
Yes, it is covered while in transit to within the agreed bound of shipment.
- Proof of Vehicle Ownership Included in the BOL
The Proof of Permit BOL usually comprises – Vehicle particulars including make, model and identification number chores (VIN) with mileage traveled.
– Pick up and drop off locations- This refers to where the car will be picked up, and where the car will be dropped off.
– Condition of the vehicle- damages that existed prior will be captured here or the condition of the vehicle is agreed upon before transport so no additional damages can claimed after.
– Shipping dates- These are the dates of pickup and delivery.
- Who signs the bill of lading?
Both you and the driver or representative from the transport company will sign the Bill of Lading. A copy will be provided to you which the driver will keep the original document while transporting the vehicle.
Vehicle Registration
Another important document needed for shipping your car is the vehicle registration. This proves that the car is registered within the state of residence and that it is fit to be driven on public roads.
- Why is registration required?
Registration is essential to make sure that the vehicle has been appropriately registered with local governing bodies. Transport companies many request for a copy of the registration to validate the vehicles status.
- What to Do If Your Registration is Ready to be Renewed
In case your registration is expired, you may have to renew it before shipping the car. Shipment may be prohibited for unregistered vehicles in some states and, therefore, it is necessary to check the registration status of the vehicle prior to transport arrangements.
Power of Attorney (If Applicable)
If a family member, friend, or shipping broker is executing the car shipment on your behalf, a Power of Attorney (POA) document may be necessary. This document allows the individual confirmed to carry out the tasks on your behalf to execute actions entitled the power they are authorized for that are limited to document.
- Is there a situation where a POA would be required?
A person acting on the behalf of another using a Power of Attorney would typically be expected to meet the following scenarios:
– For the pickup or delivery of the vehicle, the registrant is unable to be physically present.
– The vehicle is being shipped by someone else on behalf of the owner.
– During the transportation period, the owner is out of the country or otherwise unavailable.
- What is the process of drafting a POA?
Depending on the regulations in your state, a notary public, or an online legal firm can create a Power of Attorney. While drafting, remember to add clear directions for the shipping part to the POA,
Extra Documents Required for International Shipping
There could be extra documents needed if you ship your car internationally. Here are some examples of documents that are often used for international car shipping:
– Customs Forms: You’ll need to complete customs documentation for clearing your vehicle for international trade. That usually means filling out a customs declaration and showing proof of ownership.
– Safety and Emission Standards Certification: Your destination country might require your car to meet some emission and safety norms. Make sure you research the destination country’s regulations beforehand so that there are no hold-ups.
1st Car Shipping Assistance
Here at 1st Car Shipping, we guide you throughout the process. We ensure that you have the right documents that will provide an easy, hassle-free shipping experience. Our guides are always available to assist you when your need document for local or international shipping.
– Straightforward Documentation Procedure: We have very simple steps for every document you need to provide; we also assist you with the processes that require writing.
– Support for Shipping Out of the Country: Our company has experts in international car shipping and will assist you with customs forms and any other requirements needed outside the country.
– Trusted Experts: Regardless of the destination, our expertise can assure you that your vehicle is in safe hands.
Conclusion
In terms of documentation, having them organized in advance will help streamline the car shipping process in the fastest way possible. It includes, but is not limited to, the vehicle title, proof of insurance, a Bill of Lading, and for international shipping, specific customs documentation.
Here at 1st Car Shipping, we guide you through the necessary documentation and while doing so, ensure that your vehicle is given the utmost care and attention. Reach out to us for an estimate and we will assist you in securely shipping your vehicle.